Eliminating Duplicates, Accelerating Insights with DocSweep

The Challenge: Duplicate Documents Inflating Review Volumes

A global law firm managing a large litigation faced a major obstacle: tens of thousands of duplicate documents and attachments across multiple custodians were inflating review counts and complicating workflows. Why do custodians email the same files over and over!

These repetitive files—identical in content but stored in multiple locations—created unnecessary noise, increased reviewer workload, and slowed progress. With deadlines looming, the duplication problem was not just an inconvenience—it threatened timelines, budgets, and case strategy.

The Solution: DocSweep

To cut through the redundancy, the team deployed DocSweep, Page One’s advanced tool for detecting and managing duplicate content within Relativity.
DocSweep empowered the team to:

• Identify exact duplicate documents and attachments across the entire dataset using hash values

• Locate a single “source” copy of each duplicate for targeted review

• Automatically propagate coding decisions to all duplicates

• Reduce reviewer fatigue by removing duplicate noise from active review queues

• Ensure defensibility with clear audit trails of all propagation actions

The integration was smooth, required minimal training, and worked seamlessly alongside the firm’s existing Relativity workflows.

The Outcome: Faster Review, Lower Costs, Greater Accuracy

In just one matter, DocSweep identified and linked approximately 10,000 duplicate documents, allowing the team to code once and apply results across the dataset. The impact was immediate:

• Review time shortened by 60%

• Significant cost savings from reduced billable review hours

• Increased consistency in coding decisions across all duplicates

By removing unnecessary repetition, DocSweep let the firm focus on what truly mattered—developing insights, shaping strategy, and meeting deadlines with confidence.