Construction Litigation eDiscovery Data Source Checklist

This checklist is intended as a starting point only. Every construction matter is unique, and additional data sources may apply. This list should not be considered exhaustive or a substitute for legal or technical advice.

Communications

·         Emails (project managers, executives, subcontractors, consultants)

·         Text messages (foremen, supervisors, subcontractors)

·         Chat platforms (Microsoft Teams, Slack, WhatsApp, GroupMe)

·         Meeting notes (internal, joint defense, owner/contractor meetings)

·         Audio/Video recordings of calls or online meetings (Zoom, Teams, WebEx)

Project Documentation

·         Contracts and subcontracts

·         Change orders and amendments

·         Requests for Information (RFIs)

·         Shop drawings, blueprints, and as-builts

·         Specifications and technical manuals

·         Daily field reports and site logs

·         Inspection and punch lists

Financial & Payroll Records

·         Payroll reports and timekeeping data

·         Certified payroll (public works projects)

·         Overtime and labor allocation logs

·         Invoices and payment applications

·         Cost reports and budgets

·         Bid documents and estimates

Scheduling & Project Management Tools

·         Project schedules (Primavera P6, MS Project)

·         Progress updates and milestone reports

·         Delay analysis reports

·         Task assignments from collaboration tools (Procore, Buildertrend, Aconex, e-Builder)

Images, Video, and Multimedia

·         Jobsite photographs (including metadata such as GPS and timestamps)

·         Drone footage (progress monitoring, inspections)

·         Surveillance camera footage (if available)

·         Annotated images or marked-up PDFs

Databases & Systems

·         Document control systems (SharePoint, Dropbox, Box, Google Drive)

·         Project databases (Prolog, CMiC, Procore)

·         Safety and compliance systems (OSHA logs, incident reports)

·         Environmental monitoring systems (air quality, noise, vibration)

Regulatory & Compliance Records

·         OSHA citations or reports

·         Permits and inspection approvals (building, zoning, environmental)

·         Insurance claims or notices

·         Bonding and surety documentation

Miscellaneous but Often Critical

·         Handwritten notes from jobsite supervisors

·         Field notebooks from engineers/architects

·         Internal memos or board meeting minutes

·         Weather reports tied to delay claims

·         Equipment rental logs and usage data

·         Supply chain records (delivery tickets, material orders)