The Challenge: Signature File Overload Slowing Review
A national litigation firm handling a large-scale email review project encountered an all-too-common issue: hundreds of thousands of digital signature images were being extracted as attachments during processing in Relativity. These repetitive, non-substantive files inflated document counts, cluttered workspaces, and distracted reviewers from focusing on meaningful content.
With more than a million emails in play, the volume of signature files posed a serious risk to both review speed and cost control.
The Solution: SignatureSweep
To streamline review and eliminate unnecessary noise, the firm implemented DocSweeper, Page One’s purpose-built solution for managing signature clutter in Relativity environments.
DocSweeper helped the team:
- Identify and flag common signature graphics across the dataset
- Detect near-duplicate signature files, not just exact matches
- Suppress non-substantive documents from active review queues
- Apply bulk suppression rules with minimal manual effort
- Customize thresholds to match case-specific sensitivity and needs
The process was seamless, efficient, and highly effective – allowing reviewers to concentrate on what truly mattered: the content of the communications.
The Outcome: Clarity, Speed & Cost Savings
The results spoke for themselves: DocSweeper suppressed nearly 100,000 signature files from a single case, accelerating review metrics, reducing cost, and creating an improved focus on relevant, substantive content.
SignatureSweep turned digital clutter into competitive advantage—reducing document volume without sacrificing defensibility.